Temporary Airport Identity Cards

Application process

Conditions of use


Application process for temporary Airport Identity Cards

Can I apply for a temporary airport identity card in advance?

Who can apply for a temporary airport identity card?

How long do temporary airport identity cards last?

Where and when are temporary airport identity cards issued?

Are there different types of temporary airport identity card?

How much does it cost to apply for a temporary airport identity card?

How do I apply for an unescorted temporary airport identity card?

How do I apply for an escorted temporary airport identity card?

Can my application for a temporary airport identity card be declined?

How can I reduce the amount of money that my organisation spends on temporary airport identity cards?

 

Can I apply for a temporary airport identity card in advance?

To speed up the issuing process, applications for several temporary airport identity cards can be made in advance using Form Avsec 3.64(b) (PDF).

NOTE: If you use Google Chrome or Firefox as your browser and you are having trouble saving information typed into this form, you can either:

  • Save the form as a separate document before starting to type into it, or
  • Change your default pdf viewer so that it uses Adobe Acrobat or Adobe Reader.

This form can also be picked up from an Aviation Security Service office.

Completed forms should be sent back to the relevant Aviation Security Service office at least 24 hours before the cards are required and by early Friday morning for a weekend card pick-up:

Before each temporary card can be issued:

  • the applicant and the escorting permanent airport identity card holder must both be present;
  • photographic proof of identification (as listed above) must be provided.

Fees are incurred upon application, therefore the escort’s employing organisation will be charged for each person named on the application form and any additional applicants who require entry.

 

Who can apply for a temporary airport identity card?

You can apply for a temporary airport identity card if you are:

  • an employee or contractor who has lost, misplaced or forgotten your permanent airport identity card;
  • an employee or contractor who is awaiting the issue of a permanent airport identity card;
  • a tradesperson or contractor who needs temporary escorted entry into a security area or security enhanced area of a security designated airport;
  • a bona fide visitor who needs temporary escorted entry into a security area or security enhanced area of a security designated airport.

 

How long do temporary airport identity cards last?

Temporary airport identity cards can be issued for periods of between one and seven days. Cards are only issued for the minimum required period of time that entry into a security area or security enhanced area is required. If you need to be able to enter these areas for more than seven days you will need to apply for a new temporary airport identity card for each seven-day period.

If you need to enter these areas for eight weeks or more you should consider applying for a permanent airport identity card  which costs $62.45 and can be valid for up to three years.

 

Where and when are temporary airport identity cards issued?

Temporary airport identity cards can be issued from the following locations at security designated airports during these times:

Auckland

•   AIC Office, Aviation Security Service Base, 6 Cyril Kay Road, Auckland

 

Applications in person:

Monday, Tuesday, Thursday, Friday  7.30 am to 4.00 pm;

Wednesday 7.30 am to 12.00 pm

•   Control Room, 6 Cyril Kay Road, Auckland International Airport

 

Applications in person:

Outside AIC Office opening hours

Applications in advance:

Anytime

•   Screening point, Auckland domestic terminal

 

4.00 am to 9.00 pm

•   Air New Zealand JetBase

 

Monday to Friday, 7.00 am to 5.00 pm

•   Auckland international terminal

 

4.00 am to 8.30 am;

11.00 am to 2.30 pm;

4.00 pm to 4.30 pm

Wellington

•   Reception, Level 1, Aviation Security Service Administration Building, AFS Complex, Station Drive,   Wellington International Airport

 

Monday to Friday, 8.00 am to 4.00 pm

•   Aviation Security Service Control Room, Level 0, Gate 21, Wellington International Airport

 

Outside Reception opening hours

Christchurch

•   Control Room, 10 Ivan Crescent, Christchurch International Airport

 

4.00 am to 9.30 pm (or phone outside these hours)

•   Domestic screening point, Christchurch

 

5.30 am to 9.30 pm

•   Reception, 10 Ivan Crescent, Christchurch International Airport

 

Monday to Friday, 7.00 am to 4.30 pm

Dunedin

•   Aviation Security Service Base Reception, Dunedin International Airport

 

Monday to Friday, 8.00 am to 6.00 pm

•   One-day cards can be issued from the Rescue Fire Service, Dunedin International Airport

 

Outside Aviation Security Service operating hours

 Queenstown

•   Reception, Queenstown Airport

 

Monday to Friday, 9.00 am to 3.00 pm

•   Screening point, Queenstown Airport

 

Airport operating times

•   One-day cards can be issued by the Airport Manager, Queenstown Airport

 

Outside Aviation Security Service operating hours

 

Are there different types of temporary airport identity card?

There are two types of temporary airport identity card: unescorted and escorted.

Unescorted cards can only be issued to applicants who have been vetted and hold a current permanent airport identity card (who have lost, misplaced, or forgotten their card).

Escorted cards are issued to applicants who do not hold a permanent airport identity card. These applicants are usually tradespeople, contractors, or visitors who need temporary entry into a security area or security enhanced area of a security designated airport.

 

How much does it cost to apply for a temporary airport identity card?

The application fee for a temporary airport identity card is $7.95 (including GST). This fee is set out in regulation 10A of the Civil Aviation Charges Regulations (No 2) 1991.

Fees are incurred upon application and invoiced monthly.

1)      For unescorted cards, the employing organisation of the permanent card holder is invoiced.

2)      For escorted cards, the employing organisation of the person who escorts the temporary airport identity card holder is invoiced.

 

How do I apply for an unescorted temporary airport identity card?

To apply for an unescorted temporary airport identity card:

1)      during Aviation Security Service operating hours you need to go to an issuing point where one of our staff will complete an online application for you OR

2)      outside Aviation Security Service operating hours at Dunedin and Queenstown airports you need to go to the Airport Manager’s office and complete an Avsec Form 3.64 for a one-day temporary airport identity card.

Forms of identification

You must provide one of the following original forms of photographic proof of your identity:

  • Driver licence – current
  • New Zealand Passport – current or expired within the last two years
  • Overseas Passport – current
  • NZ 18+ card – current
  • Firearms licence – current
  • Military Identification – current
  • Police Identification – current
  • statutory declaration signed by a Justice of the Peace, with an accompanying photo of you (signed on the reverse).

You must carry the same photo identification with you while you are using the temporary airport identity card.

 

How do I apply for an escorted temporary airport identity card?

To apply for an escorted temporary airport identity card:

1)      during Aviation Security Service operating hours you need to go to an issuing point where one of our staff will complete an online application for you OR

2)      outside Aviation Security Service operating hours at Dunedin and Queenstown airports you need to go to the Airport Manager’s office and complete an Avsec Form 3.64 for a one-day temporary airport identity card.

Escort

For the card to be issued, you must be accompanied by a person:

  • who holds a current permanent airport identity card; and
  • who agrees to accompany you at all times when in a security area or a security enhanced area; and
  • whose employing organisation is prepared to accept the cost of issuing the temporary airport identity card.

Forms of identification

You must provide one of the following original forms of photographic proof of your identity:

  • Driver licence – current
  • New Zealand Passport – current or expired within the last two years
  • Overseas Passport – current
  • NZ 18+ card – current
  • Firearms licence – current
  • Military Identification – current
  • Police Identification – current
  • statutory declaration signed by a Justice of the Peace, with an accompanying photo of you (signed on the reverse).

You must provide the issuing officer with a legitimate reason why you need to enter the security area. If a work permit has been issued by the airport company, you should provide this to the issuing officer.

  

Can my application for a temporary airport identity card be declined?

Applicants are unlikely to be issued with a temporary airport identity card if they have:

  • had an application for permanent airport identity card declined as a result of an adverse security check determination;
  • been found not to have complied with airport identity card conditions of use.

If you are advised that this is the case, you may want to discuss this with the Senior Sergeant, Operations Manager, or Station Manager.

 

How can I reduce the amount of money that my organisation spends on temporary airport identity cards?

Your organisation can reduce the amount of money that it spends on temporary airport identity cards by:

  • applying for permanent airport identity cards at the earliest possible opportunity so that new employees do not need to have a temporary card issued while they are waiting for a permanent card;
  • returning permanent airport identity cards to Aviation Security Service for any of your employees who no longer work for you to ensure that your organisation is not charged for escorting any associated temporary card holders;
  • if temporary cards are needed for more than one day, applying for temporary cards during Aviation Security Service operating hours at Dunedin and Queenstown airports;
  • ensuring that applications are only made in advance for those people who are able to attend the airport on the appointed day.

 

Conditions of use

What do I have to do if I have been issued with a temporary airport identity card?

If you have been issued with a temporary airport identity card you must do the following while you are in a security or a security enhanced area:

  • be escorted by a person holding a permanent airport identity card, unless you have been issued with an unescorted temporary airport identity card,
  • wear the card so that it is clearly visible to other people,
  • carry the same photo identification that you provided for the temporary airport identity card to be issued,
  • only enter the security or a security enhanced areas specified in your application,
  • only remain in the security or a security enhanced area for the purpose of your work,
  • comply with the airport’s safety and security rules,
  • produce your card for inspection if asked to do so by an authorised person.

If a manual (paper) application form has been issued, you must keep this form and your photo identification with you at all times while you are in the security or a security enhanced area.

These conditions are also available here in the following languages :

  • Maori
  • Samoan
  • Hindi
  • Chinese
  • Tagalog
  • Tongan.

 

What is a security or a security enhanced area?

The diagram below shows security and security enhanced areas.

security enhanced areas                      

Can I lend my temporary airport identity card to someone else?

A temporary airport identity card is not transferable and can only be used by the person who is named on the card.